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Google Sheets systems for tennis and pickleball clubs
I ran my own racket sports business for six years, with court time, private lessons and seasonal programs, and I built the systems we ran it on in Google Sheets. If you run a club, academy or program, I know the moving parts because I've managed them myself.
Tell me about your setupWhat I build for tennis and pickleball clubs
The pieces that come up most. Your system gets the ones you need and none you don't.
Program and clinic registration
Sessions by level, day and season, with class limits, waitlists, make-up tracking and online payment.
Court and lesson schedule
Courts and pros on one schedule in Sheets, shown on Google Calendar, with double bookings caught before they happen.
Lesson packages
Prepaid packs tracked per player, with lessons used, lessons left and a reminder when they're running low.
Pro hours and payroll
Lessons and clinics taught by each pro totaled per pay period, ready for payroll.
Player and parent emails
Confirmations, rain-out notices to one group, end-of-session reminders and re-enrollment emails.
Season dashboard
Enrollment by program and level, court use, revenue by program and open spots for the coming week.
What the sheet looks like
Plain columns your team can read, with the scripts doing the work around them.
| Clinic | Day | Level | Enrolled | Open | |
|---|---|---|---|---|---|
| 2 | Junior Red Ball | Mon 4:00 | Beginner | 8 / 8 | Full |
| 3 | Junior Green Ball | Tue 4:30 | Intermediate | 6 / 8 | 2 |
| 4 | Adult Pickleball 101 | Wed 6:00 | Beginner | 11 / 12 | 1 |
| 5 | Cardio Tennis | Sat 9:00 | All | 9 / 10 | 1 |
Common questions
Can members book courts themselves?
Yes, through a booking page built on top of the sheet that shows open courts and claims the slot when someone books. For busy clubs with many courts and members, I'll talk honestly about whether dedicated booking software is the better fit.
Does it handle make-up classes?
Yes. Missed classes can be logged and make-ups booked into other sessions with open spots, with the count tracked on the player's row.
Can it work for both tennis and pickleball?
Yes. Programs, courts and pros are set up as lists in the sheet, so you can run both sports, or add a new one, without changing the code.
We already use club software. Can you connect to it?
If it has an API or regular exports, often yes. Some clubs keep their booking software and use Sheets for programs, payroll and reporting.
Tell me what your sheet needs to do
A few sentences is enough to start. I'll reply with questions, then a plan and a fixed quote.